Who What When Where Why How Project Management?


How do you avoid project disasters and achieve business ambition? Project Management!

There are a few essential things that project management encompasses: deadlines, strategy, and process. Project management is a whole team effort – setting up detailed timelines, defining processes, and prioritizing tasks for success.

Projects require the right timeline to ensure successful delivery, so it’s important to plan these out in the early stages. If there’s one thing to take away from this article it’s that time needs to be built into your project management strategy according to who what when where where and how project management planning strategy.

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Who is responsible for project management?

When planning for a project, it’s important to define who will be responsible for managing a project. Often project managers will be tasked with overseeing the entire project, but this is not always necessary.

Who What When Where Why How Project Management?

This should be agreed upon between the project team and project manager in planning – so everyone agrees upon responsibility for what part of the project they are responsible for.

The easiest way to determine who will be responsible is to use the project acronym. This ensures everyone on the team is responsible for particular aspects, for example, a marketing manager will ensure any company resources are being employed.

“Manager” is a title that has a lot of meanings. It can refer to a person who gets the project managed, or it can be used to refer to a person in charge of a project team. The manager may be in charge of the project, someone who is in charge of the project’s resources, or someone who is in charge of the project’s project team.

What are the tasks of the project management team?

Once the who is responsible for project management, this should include the project manager who will keep the whole team in line.

There are many different roles and responsibilities within the project team that also need to be set out.

You will need to define roles for people, such as engineers who will design and create the product, and a sales engineer responsible for sales strategies. Many project managers and teams will also want to define the role of stakeholders, and how they will be involved.

What are the deliverables of the project? Once these are defined, it’s important to set out which tasks have to be completed before the end of the timeline.

When will the tasks for the project management team be completed?

As a project manager, you need to ensure that your team carries out tasks effectively and meets certain deadlines. How you do that depends upon a few things. For example The people you assign to it. Will they be able to cope? Do you have enough time to oversee the completion of the work? Are they organized and efficient? The resources are given to the project. How much funding are you going to get?

That will help determine how much money you have to spend on training, materials, computers, buildings, and machinery so you can make sure you get the best possible job done. The schedule we specify. Is it reasonable and realistic? Remember to use a lot of your available resources, as you shouldn’t expect your customers to foot the bill or go hungry!

Project managers plan, direct and manage projects, ensuring that all objectives and tasks required for successful completion of the project are delivered. Project managers guide project staff through the development, implementation, and evaluation of project plans. Buying equipment before starting a business or a project is a great way to save money and time. You can use these resources to expand your business or increase your profits, project managers ensure deadlines and budgets are met and that all stages of the project run smoothly.

Why is project management important?

You need to know what you are trying to achieve, as well as the purpose or outcome of the project. Your team will need to establish what they want to achieve, as well as why it is needed.

Often the project itself isn’t very important. It’s how the results of the project will benefit the important client. You need to know what the project is for and why it is being done – as that will help define what you need to achieve, and how best to do so.

Who What When Where Why How Project Management?

Visualize your objectives and the path you’ll need to follow to get there. Gant charts, PERT charts, and Critical Path Method (CPM) charts provide a visual representation of your project’s needs and schedules.

Enhance communication. Because communication protocols are described in a project plan, your project team, stakeholders, and decision-makers all understand how and when they need to communicate with one another.

Reduce time and expenses. A project plan, in many respects, functions as a dry run, with everyone on the team able to anticipate difficulties before they occur. 

Increase the efficiency with which resources are allocated. Because a project plan contains a timetable, you will know when team members are expected to complete their tasks and when they will require equipment and materials to do so. Consider renting a truck a week before your team requires it, or booking that vehicle a week late.

Keep you on track. Projects inevitably deviate from their original course. People, for example, become ill or complete duties sooner than expected. With a project timeline, it’s much easier to make changes as you go to keep the project on track.

How will the project management team keep the project under control?

For a start, you should decide exactly what the project is. You can make this decision using this question: “What is this project going to provideOpens in a new tab.?” Remember that it won’t get very far without your answer. Also, you need to know precisely what you are planning to deliver. You should then consider whether you have enough resources available to carry out the required work.

If the project will be large, costly, and time-consuming, you will need resources like manpower, equipment, and money to enable you to complete the job at hand. Lastly, remember that you should plan to stop the project before its completion. This is the whole point of a pre-project brief.

Having a project manager, like any kind of personnel, means you’re going to need help at times. For instance, you should think about having someone to fill in on occasions when you’ll be distracted, or when your attention might wander off into other projects.

To plan for the future of a business, personnel planning is inevitable. This is done by considering the trends and events that can impact the It’s easy: look at the current skillsets of your existing personnel. Who is overqualified or underqualified? Who has the right skills but needs to be trained? Who isn’t using their skills (and who needs to be trained)?

A project timeline is a graphic depiction of the deliverables for a project. It provides a concise yet comprehensive visual representation of a project from start to finish. A thorough timeline offers a plan for your project by including milestones, activities, dependencies, and delivery dates. It determines project capacity and generates a timetable for your project. The progress bar is commonly included in interactive project plan timelines and helps you to keep track of how far you’ve gone and how much time you have left to complete the project.

The scope is the set of boundaries that determine the extent of a project in project management. The scope of the project initiative outlines what will be given to the client as a consequence of the project initiative.

Who What When Where Why How Project Management?

Understanding the scope enables the project manager and team to determine what falls inside or beyond the scope of the project. If something is “out of scope,” it is not considered in the project’s planning process. Activities that fit inside the scope statement’s boundaries are deemed “in scope,” and are accounted for in the schedule and budget. If an activity exceeds the bounds, it is deemed “out of scope” and is not planned for.

The project planning process’s goal is to provide plans for project implementation. The project planning process also aids in the identification of the resources necessary to complete the project. This aids in developing a budget estimate for the project. It also aids in the identification and sourcing of potential vendors for the project’s varied requirements. As a result, there is proper management of time and budgetary resources since available resources are maximized.

All possible solutions for each step of the project are weighed to decide which is best for the job at hand. This enables project managers to plan the project’s time and money more effectively.

The process of defining a project’s budget is an activity that involves aggregating the cost estimates of separate activities, or work packages, to generate a total cost estimate that allows for the establishment of a formal cost baseline. The budget is stated using this basis.

The budget, on the other hand, may differ from the official cost baseline and represent the money permitted to carry out the project and its operations. The process’s goal is to authorize and distribute the financial resources required to complete all project activities and deliver the project on time. The procedure’s major outcome is a collection of monetary resource needs that serve as a foundation for budget estimation and control, as well as providing useful data to the project resource management process.

When working on project budgeting tasks, the project manager should interact with those in charge of overseeing work efforts and predicting project expenses (the cost estimating team). They will create and provide cost estimates for specific tasks or work packages so that the project manager may begin budgeting activities. The project manager should use the project’s Work Break Down Structure (WBS), cost estimates, historical data and records, resource information, and policies to determine the monetary resources needed for the project. This phrase relates to the procedures in establishing the project budget.

Regular communication is necessary for effective project management, and reports play an important role in informing stakeholders about milestones, issues, resolutions, costs, risks, and next steps. However, just disseminating a report is unlikely to meet the purpose of ‘communication,’ which is the successful interchange of knowledge.

What are the 5 W’s in project management?

1.      When are the projects going to start?
2.      When will they be finished?
3.      Who will be working on them?
4.      When do they need to be done?
5.      Where are they going to be done?

What are the four main processes of project management?

Project management is defined by the International Project Management Association (IPMA) as a “process that integrates people, resources, and activities to realize a project goal.” A project is a collection of tasks, activities, or events performed to obtain a result. The project management process comprises four stages: Initiating, Planning, Executing, and Closing.

What are the 5Ws and H of quality?

5Ws and H Quality
1.      What is it?
2.      Who makes it?
3.      Where is it made?
4.      How much does it cost?
5.      Who uses it?

What is the life cycle of project management?

The life cycle of project management includes the following stages:
•         Planning
•         Development
•         Testing
•         Acceptance
•         Deployment
•         Maintenance

Why is project management important?

Project management ensures that projects are completed on time and within the agreed-upon budget. It is a systematic approach to managing a project. It involves defining the project, managing the project activities, managing the project risks, and managing its performance.

What is the role of the manager in project management?

Project managers are responsible for managing a project or multiple projects. They are in charge of the project’s schedule, budget, scope, and key activities. They ensure that the project is completed on time and within budget. Project managers use various tools to achieve their goals, such as project plans, calendars, meeting minutes, and project reports. It is their responsibility to oversee the project team by ensuring that they are aware of the progress of the project and the team members. They also have to ensure that the project team communicates and that all team members work in harmony.

James Ndungu

James is a one-on-one business consultant who helps CEOs, executives, and solopreneurs build their personal and professional branding.

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